Chapter

How may a chapter president get a roster of chapter members?

First, ASMC National Headquarters must have up to date information on the chapter president and the chapter president’s membership must be in good standing. Once that is done, a chapter president may follow the ASMC guidelines.

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May an ASMC Chapter provide a charity donation in the name of a speaker?

The JER would prohibit guest speakers who are DoD employees from asking ASMC Chapters to make a donation to a charity in their name. On the other hand, ASMC and its Chapters are private organizations, not instrumentalities of the DoD or any of its Services. As such, the JER does not apply to ASMC activities. [...]

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Can my chapter use the ASMC National HQ merchant account to process credit card payments for training events?

No. Credit card reconciliation is a labor intensive task, and we simply do not have the staff size to support this. Chapters with their own tax ID numbers may set up merchant accounts of their own, through a local bank or by calling Paymentech, the National vendor, at (800) 824-4313 (enter option 1 at prompt). [...]

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Can my Government E-mail be used for ASMC Activities?

One of the questions frequently asked of the National Headquarters is whether Government e-mail systems may be used to send communications about ASMC events and activities. The answer is a qualified “yes.” The Department of Defense Joint Ethics Regulation, DoD 550.7-R, sec. 2 301, (available at http://www.defenselink.mil/dodgc/defense_ethics/) sets out general standards for use of DoD [...]

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Can my Chapter accept donations from Corporate Members?

Yes, it is legally permissible for a Chapter to accept gifts/donations from Corporate Members as this is considered a gift from a company to a not for profit private organization. Chapters should define the circumstances in which they will accept gifts and donations, and designate who is authorized to accept them on behalf of the [...]

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What should my Chapter President attend while at the PDI?

First, the Chapter President should check-in at the Chapter President booth in the registration area. The chapter president will be asked to confirm the total number of tables needed for the banquet. He/she should also plan to attend the following: •Chapter President’s Reception •National Council Meeting •Chapter Informational Roundtables •Chapter Development Workshop •Award Rehearsals

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How often should our chapter financials be audited?

Chapter officers should be performed annually. Within ninety days after the installation of new officers, an appointed auditor or an auditing committee should audit chapter accounts. The President should appoint a member of the chapter who is a Certified Public Accountant or Certified Internal Auditor to perform the audit, whenever possible. The primary purpose of [...]

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How do we sponsor a new chapter or assist a struggling chapter?

Guidelines for organizing a new chapter can be found in the chapter handook under the Chapter Management menu tab. Each existing chapter that organizes and sponsors a new ASMC chapter chartered during the CCP year, or sponsors the revitalization of an existing chapter, will receive 500 points per chapter sponsored. The sponsoring chapter must, at [...]

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