Armed Forces Comptroller is a quarterly journal. Publication months are as follows:
- Winter issue – January
- Spring issue – April
- Summer issue – July
- Fall issue – October
To allow for the ASMC Editorial Board review and layout processes, prospective contributors should submit articles well in advance of these dates. (See "Submission Deadlines" below.) Publication of journal issues may vary somewhat from the above targets to allow for inclusion of special material or time-sensitive items.
The purpose of Armed Forces Comptroller journal is to assist the American Society of Military Comptrollers in achieving its objectives in support of training and professional development of defense financial managers. The journal accomplishes this by:
- Providing a forum to keep Society members and other interested individuals informed of current activities and innovative ideas in military comptrollership and its various disciplines. Articles on historical topics will be considered when they are relevant to current events and trends in defense comptrollership. Opinions and beliefs expressed in the Armed Forces Comptroller are those of the authors and do not necessarily reflect those of ASMC.
- Promoting the education and training of Society members, and supporting the advancement of the profession of defense financial management, by addressing the full range of functions and specialties that comprise the profession.
- Maintaining an emphasis on people and what may be of interest and benefit to them, to include a well-balanced presentation of ASMC Chapter activities and other items of interest.
Manuscripts must be original and not published earlier in other professional journals or publication. Proposed articles for Armed Forces Comptroller are reviewed first by the ASMC Editorial Board. The Board recommends to the Executive Director and Editor of Armed Forces Comptroller whether articles should be considered for publication. Manuscripts must be submitted earlier than other publication materials.
Deadlines for articles are as follows:
- Spring 2018 issue – February 12, 2018 (topic statement due by January 12, 2017)
Other Material (Chapter News, Professional Development Announcements, etc.)
Submission deadlines for other Armed Forces Comptroller input may vary significantly depending on the length and format of the items. In general, the material should be received approximately six weeks before publication of the journal.
All input for Armed Forces Comptroller should be submitted to Kathryn Grandstaff-Bradford at email@example.com.
A "style sheet" describes the basic rules for manuscript preparation by a specific publication. It makes the printer's job easier and less costly. The following style sheet for Armed Forces Comptroller is rather streamlined and is intended to help potential authors prepare their copy in a consistent manner.
- All copy should be submitted with notes prepared as indicated below and with clear author by-lines. Commercial and DSN (if applicable) telephone and fax numbers should be included for each author or for the author serving as principal contact with ASMC.
- Authors should also submit a valid e-mail address and current mailing address.
- Articles should be between 2,000-2,500 words, which typically equates to 3-4 typewritten pages, with heading incorporated. Article submissions should be single-spaced Word documents.
- Art Work/Graphics: Initial manuscript submissions may include reproduced versions of graphics or art within the text. If selected for publication, however, authors must provide separate high-resolution electronic files (.ppt or .pdf) of sketches, charts, drawings, etc.
- Photographs: Initial manuscript submissions also may include reproductions of photographs within the text. If selected for publication, high-resolution files, clearly captioned, must be provided. Individuals in group photographs should be identified by full name, rank (if applicable), and location in the photo.
- For example: Front row (l. to r.): Mary Jones, VADM James Thomas, Capt. Rick Smith. Back row (l. to r.): Col. Robert Brown, Lt.Col. Susan Black, Steven Green. Members of the Pentagon Chapter visit the firing range at Fort Soldier. Jack Zim (l.) receives instruction on new range technology from CPT Jim Day (r.).
- Headings and Subheadings. Three simple tiers or "orders" of heads are used in Armed Forces Comptroller.
- Main heads are centered, all in upper case letters, and underlined: DEFEATING COST OVERRUNS
- First subheads are flush to the left margin, upper and lower case, and underlined: Overruns Caused by Oversight
- Second subheads are indented five (5) spaces, upper and lower case, underlined, and followed with a period. Text begins on the same line, indented three (3) spaces from the period. Actions by Review Boards. Throughout the 1970s, review boards were most active in assessing the continuing professional training of auditors …
- Acknowledgments. On occasion, authors wish to express appreciation to those who assisted during preparation or review of a manuscript. Such notes of thanks should be brief, single-spaced, and indicated by an asterisk. The note should be placed at the end of the author's submission. In the journal, the note will appear in a footnote at the bottom of the first page of text.
- An example follows: * The author thanks, John Smith, Mary Jones, and Col. Barbara Rossa for their helpful information and review of drafts of this article.
- Author Bios and Photos.
- A brief biography and photograph of each author will appear in the journal issue. The bio should be 3 to 4 lines long and include the following: author's current position, significant previous positions or honors, ASMC Chapter affiliation, and position (if any). For example: George Allen is the Budget Officer for Command X. He served previously as the Comptroller of Fort YY, and is past Chapter President of ASMC XYZ Chapter. He has been an adjunct professor of management at George Washington University since 1986.
- Author photographs should be professional color headshots. They must be least 300 DPI resolution. Do not place images in an application (such as MS Word or PowerPoint); send only jpeg files.
- Footnotes. Notes to articles will appear at the end of each article. Indicate notes by superscript Arabic numbers in the text (like this 2), and by regular Arabic numbers in the notes themselves. The examples below include article, book, and interview sources: John Peters and Jane Schwarzkopf, "The High Cost of Refitting Vehicles After Desert Use," Auto News, Vol. 2, No. 3 (Fall 1990), pp. 3-6. Harry Albermarle, Accounting Trends (New York: John Wiley & Sons, 1972), pp. 10-22. Telephone interview with Gen. Ryell Spinya, March 1, 1991.
ASMC Worldwide Chapter News
Deadlines for submission
- Spring 2018 issue – February 12, 2018
Guidelines for Chapter News Photos
The final pages of Armed Forces Comptroller are dedicated to sharing photos and news of chapter activities. When submitting photos, please use these guidelines:
- Chapters should list photos in priority sequence. When priorities are not identified, photos will be selected based on the general criteria of quality of the photo and timeliness.
- Group photos allow the journal to feature more members and guests in the limited space available.
- Each photo must include a clear caption in an attached file. At a minimum, caption should include: Chapter name, full name (and rank if appropriate) of each individual pictured (left to right), and a detailed description of activity in photo. Please do not use dates in captions.
- Photos must be of reproduction quality—color preferred, with good clarity and composition. Be sure the photographer has turned off the date function on the camera.
- Events pictured must be timely—e.g., photos of Christmas events may be appropriate for the Spring issue, but not for the Summer issue. Please keep in mind that we work two months in advance of the mailing. For example, photos for the Summer issue are chosen in May.
- Photos must be sent electronically and must be at least 300 DPI resolution. Do not place images in an application (such as MS Word or PowerPoint); send only jpeg files.
Photos should be sent to Kathryn Grandstaff-Bradford at firstname.lastname@example.org.