FAQs

/FAQs
FAQs 2018-08-03T19:43:41+00:00
What kind of ASMC training is available? 2018-07-23T20:45:39+00:00

ASMC offers the Enhanced Defense Financial Management Training Course (EDFMTC), which covers the knowledge areas of CDFM Exam Modules 1, 2, and 3; the Module 4 Acquisition Business Management Course; three fiscal law courses (Certifying Officials; Purpose; and Purpose, Time and Amount); and CDFM Module 1, 2, and 3 Refresher Courses that focus on one module at a time.

I have been a CDFM for over a year and just earned the CDFM-A. Will this change my recertification deadline? 2018-07-23T20:46:24+00:00

Earning the Acquisition Specialty for your CDFM does not change your recertification deadline. Your recertification deadline will always be every other year on the last day of the month you initially earned your CDFM certification. For example, if you earned your CDFM on 4/3/2012, your recertification will be due April 30 of every EVEN year, regardless of if or when you earn the CDFM-A designation.

Are there additional recertification requirements for CDFM-A’s? 2018-07-23T20:46:17+00:00

No, the recertification requirements are the same for CDFMs and CDFM-As: adhere to the ASMC Pledge of Professionalism, pay the recertification fee, and complete at least 80 continuing professional education units (CPEs) by your recertification deadline. The 80 CPEs must include 2 CPEs in an ethics-related topic, and at least 20 CPEs must be earned per year.

Where can I find information on training courses? 2018-07-23T20:47:05+00:00

For information about the EDFMTC, Module 4, or fiscal law courses, visit www.asmconline.org. Hold your cursor over the “Education/Training” tab, hover your cursor over “Classroom Training”, then select the course from the 2nd dropdown menu. For information about CDFM Refresher courses, hold your cursor over the “Education/Training” tab and click on “Refreshers” in the dropdown menu.

Am I required to attend ASMC training in order to sit for the CDFM exams? 2018-07-23T20:46:07+00:00

Attending ASMC training is not required to sit for the CDFM exams; however, feedback from CDFM candidates shows that many find the courses to be very helpful in preparing to take the exams.

How can I purchase ASMC textbooks? 2018-08-01T15:30:45+00:00

ASMC textbooks can be purchased on the ASMC website at www.asmconline.org. Hover your cursor over the
“Certification (CDFM)” tab and click on “Textbooks” on the dropdown.

What are the current textbook prices? 2018-07-23T20:40:28+00:00

The EDFMTC (Modules 1-3) textbook is $110 for members or $120 for non-members. The Module 4 Addendum textbook is
$75 for members or $85 for non-members.

Am I required to purchase the textbooks in order to sit for the CDFM exams? 2018-07-23T20:46:42+00:00

ASMC does not require textbook purchase to sit for the CDFM exams; however, feedback from candidates shows that
many find the information in the textbooks to be very helpful in preparing to take the exams.

Do I have to be enrolled in the CDFM Program in order to test? 2018-07-23T20:46:48+00:00

Yes, active enrollment in the CDFM Program is required to sit for an exam.

How do I enroll in the CDFM Program? 2018-07-23T20:46:54+00:00

Visit www.asmconline.org and click on the “Enroll in CDFM” quick link on the left side of the screen in the Certification
section. Alternatively, you can log on to your ASMC account and click on “CDFM Enrollment” on the left side of the screen.

Do I have to be an ASMC member in order to take the tests? 2018-07-23T20:46:59+00:00

You are not required to be an ASMC member in order to test; however, ASMC members enjoy benefits such as reduced
CDFM textbook and enrollment fees (CDFM enrollment is required in order to test). More information ASMC member
benefits can be found on the ASMC website at www.asmconline.org.

How much does it cost to enroll in the CDFM Program? 2018-07-23T20:47:11+00:00

First-time enrollment is $40 for members or $75 for non-members. Enrollment extensions are $75 for members or $85 for
non-members.

How long is the enrollment? 2018-07-23T20:47:56+00:00

Each CDFM enrollment–whether it is first-time enrollment or an extension–gives you 2 years of eligibility to test.

What if I need more than 2 years to complete the certification process? 2018-07-23T20:47:17+00:00

If you need more than 2 years to complete the certification process, you will need to extend your enrollment an additional
2 years.

How much does it cost to extend my CDFM enrollment? 2018-07-23T20:47:51+00:00

A 2-year CDFM enrollment extension costs $75 for members or $85 for non-members.

How can I find out when my enrollment expires? 2018-07-23T20:47:46+00:00

You can locate your CDFM enrollment expiration date by logging in to the ASMC Member Portal, clicking on “Update
Profile,” at looking at the “Enrollment Exp.” field.

How can I get my Candidate ID? 2018-07-23T20:47:34+00:00

Only those who have enrolled in the CDFM Program are assigned a Candidate ID. After you purchase a CDFM exam on the
ASMC website, you will receive an Authorization to Test email that includes your Candidate ID number.

How much do the exams cost? 2018-07-23T20:47:28+00:00

Each CDFM exam is $99 regardless of membership status and testing platform (computer-based, paper, etc.).

How can I purchase an exam? 2018-07-23T20:47:23+00:00

Exams can be purchased on the ASMC website at www.asmconline.org. Click on the “Exams” quick link on the left side of
the screen in the Certification section then click “Purchase an exam on the ASMC website.” If you would like Special
Arrangement testing, please contact ASMC for information and instructions.

How do I find a Pearson VUE testing center? 2018-07-23T20:47:41+00:00

You can view available Pearson VUE testing centers by visiting www.asmconline.org. Click on the “Exams” quick link on the
left side of the screen in the Certification section. Click on “Pearson VUE Testing,” then click on “Find a test center” on the
right side of the screen. There are Pearson VUE testing locations on military bases and Pearson VUE Professional Centers
(PPCs) off military bases. It is your responsibility to ensure you have authorized access to a military base if you schedule an
exam at that location.

Once I’ve purchased a Pearson VUE exam, when can I schedule it? 2018-07-23T20:51:42+00:00

After purchasing a Pearson VUE exam, you should receive an Authorization to Test (ATT) email within 24-48 hours of the
purchase that includes the information needed to schedule your exam. If you do not receive the ATT email by 48 hours
after exam purchase, please contact ASMC for assistance.

How can I change my testing reservations? 2018-07-23T20:51:47+00:00

If you are scheduled for a Pearson VUE exam, you can log into your Pearson VUE account or call Pearson VUE (888-572-
2276, Mon-Fri 7am-7pm central) and cancel or reschedule your exam appointment with no penalty up to 4 business days
before your appointment (not including the testing day). A $50 fee will be charged to cancel or reschedule an exam
appointment 3 business days to 24 hours before the testing appointment. Exam fees are forfeited for testing
appointments cancelled or rescheduled less than 24 hours before the testing appointment without ASMC approval (only
documented emergency situations qualify).

If I do not pass an exam, do I need to pay for a retake? 2018-07-23T20:51:52+00:00

Each exam costs $99 to the candidate, including retake exams.

If I do not pass an exam, can I retake it right away? 2018-07-23T20:51:57+00:00

There are enforced waiting periods for retaking the CDFM exams: 14 days for a first retake and 28 days for any additional
retakes of the same module.

Are exams administered at ASMC Headquarters? 2018-07-23T20:52:02+00:00

ASMC administers CDFM exams at the headquarters office in Old Town Alexandria, VA. Please write
certification@asmconline.org or call (703) 549-0360 to request information and available testing dates.

How can I take a Special Arrangement (computer-based or paper) exam? 2018-07-23T20:52:07+00:00

In order to set up a Special Arrangement computer-based exam or paper exam, contact the ASMC Certification
Department at certification@asmconline.org for guidance.

I have passed all 3 exams. Do I need to do anything else? 2018-07-23T20:48:26+00:00

Once you have passed your exams and submitted your Verification of Financial Management Experience (VFME) Form,
nothing more is needed. A congratulatory designation letter will be mailed to the address in your ASMC account within 2-
3 weeks, and CDFM candidates will receive their wall certificate in 8-10 weeks.

How can I get reimbursed for CDFM-related purchases? 2018-07-23T20:48:21+00:00

Information about seeking reimbursement for CDFM-related purchases can be found on the ASMC website. Visit
www.asmconline.org, hold your cursor over “Certification” and click on “Reimbursement” in the dropdown menu.

How can I get a receipt for CDFM-related purchases? 2018-07-23T20:48:16+00:00

To request an electronic receipt for CDFM-related purchases, send an email to certification@asmconline.org and provide
your ASMC number and the items for which you would like a receipt.

After I’ve earned my CDFM, when will I receive my wall certificate? 2018-07-23T20:48:11+00:00

If you are a CDFM candidate and all the requirements have been met, a wall certificate will be issued within 8-10 weeks of
certification being awarded. If you are a CDFM-A candidate, you will receive a CDFM designation letter 2-3 weeks after
certification is awarded, but ASMC will hold your wall certificate until after you pass the Module 4 exam.

Does ASMC have any certificate frame recommendations? 2018-07-23T20:48:06+00:00

A beautiful, professional-looking certificate frame with options such as the ASMC logo, name, and coin can be purchased
from Framing Success. Your certificate slips easily into the back of the frame. For more information and to view the
distinguished styles, visit the ASMC website. Hold your cursor over the “Certification (CDFM)” tab, hover your cursor over
“The CDFM Program,” and click on “Custom Frame Your Certificate.”

I’ve just undergone an official name change. How can I get a certificate with my new name? 2018-07-23T20:52:14+00:00

First you will need to send a name change request and submit a copy of the original documentation (e.g., marriage license,
divorce or name change decree) to certification@asmconline.org or fax to (703) 549-0360 to the attention of the
Certification Department. Once your name has been updated in your ASMC account, you can order a replacement
certificate by visiting www.asmconline.org. Hold your cursor over the “Certification” tab, then click on “The CDFM
Program” in the dropdown menu. On the right-hand side of the page, click on “Order a Replacement Certificate.”

How much does it cost to order a new wall certificate? 2018-07-23T20:52:20+00:00

A “replacement” wall certificate costs $40.

How can I confirm my recertification deadline? 2018-07-23T20:49:04+00:00

You can locate your recertification deadline by logging in to your ASMC account and clicking on “Update Profile.” You will
find it in the “CDFM Expires” field.

What are the requirements to keep my CDFM or CDFM-A active? 2018-07-23T20:49:11+00:00

To keep your CDFM or CDFM-A certification active, pay the recertification fee ($25 for members or $45 for non-members)
and complete 80 CPEs by your recertification deadline. The 80 CPEs must include 2 CPEs in an ethics-related topic, and at
least 20 CPEs must be earned per year.

How can I recertify my CDFM? 2018-07-23T20:48:41+00:00

You can recertify your CDFM by logging on to your ASMC account and clicking on “Recertify CDFM”.

What will happen if I don’t recertify on time? 2018-07-23T20:49:21+00:00

If you do not recertify by your recertification deadline, your certification goes into Suspended Status, your name is
removed from the ASMC website, and a $50 late fee is applied. After 90 days in Suspended status, your certification goes
Inactive.

I can tell that I’m not going to have enough time to finish my CPEs by my recertification deadline. Is there some way to buy a little more time to complete them? 2018-07-23T20:48:52+00:00

A 90-day recertification extension is available for those who need additional time, but it must be requested BEFORE the
recertification deadline. You can request this extension by marking the CDFM Extension option on a CDFM Recertification
Form and emailing the completed form to certification@asmconline.org. The CDFM Recertification Form can be found by
visiting www.asmconline.org. Click on the “Recertification” quick link on the left side of the screen.

My certification is in Suspended status. How can I reactivate it? 2018-07-23T20:48:59+00:00

Your suspended certification can be reactivated by paying the missed recertification fee plus a $50 late recertification fee
and sending proof of earning 80 CPEs since the start date of the lapsed certification cycle.

My certification went Inactive. How can I reactivate it? 2018-07-23T20:48:47+00:00

Your inactive certification can be reinstated once you pay any missed CDFM recertification fees plus a $100 reactivation
fee and submit proof of earning 80 CPEs since the start date of the lapsed certification cycle. Note that if events beyond
your control, such as a deployment or a medical situation, interfered with your ability to recertify, some reactivation
requirements may be waived. If this is the case, please email certification@asmconline.org and provide documentation of
the situation.

What can I use for CPEs? 2018-07-23T20:52:28+00:00

Any course or training related to defense financial management or that assists you in your role as a defense financial
manager can be used for CPEs in CDFM recertification. Any credits earned toward the DoD FM Certification Program
during your CDFM certification cycle qualify for CDFM recertification. For more details, please see the CDFM
Recertification Policy document on the ASMC website at www.asmconline.org. Hold your cursor over the “Certification
(CDFM)” tab, hover your cursor over “CDFM Program,” then click on “Policies.”

Do I need to submit CPEs when I recertify? 2018-07-23T20:49:32+00:00

It is not necessary to submit CPEs when recertifying; however, five to ten percent of recertifications are audited, so it is
important to keep an electronic copy of your CPEs on hand. ASMC will contact you and request your CPE records if you are
chosen for audit.

How can I add the Acquisition Specialty to my CDFM certification? 2018-07-23T20:49:37+00:00

To add the Acquisition Specialty to your CDFM certification and earn the CDFM-A designation, all that is required is to pass the Module 4 exam. First email certification@asmconline.org to request a cost-free Acquisition Specialty enrollment. Once your request has been processed, you can proceed with purchasing the Module 4 exam.

What do I need to do to earn CDFM-A certification? 2018-07-23T20:49:42+00:00

The requirements for earning the CDFM with Acquisition Specialty (CDFM-A) certification are to earn the CDFM certification and pass the CDFM Module 4 exam.

I don’t work in the DoD, but I’m a contractor supporting DoD. Do I qualify? 2018-07-23T20:49:46+00:00

Anyone who meets the experience, education, and testing requirements can earn the CDFM certification, regardless of employment status.

Where can I get a Verification of Financial Management Experience (VFME) form? 2018-07-23T20:49:51+00:00

The VFME form can be downloaded from www.asmconline.org. Click on the “CDFM Information” quick link on the left side of the screen in the Certification section, then click on the “Submit Your Verification of Financial Management Experience Form” link.

What are the experience requirements for the CDFM? 2018-07-23T20:49:55+00:00

Candidates with an associate degree or higher need 2 years of defense-related financial management or 4 years of Federal Government-related financial management. Candidates with a High School Diploma or equivalent need 3 years of defense-related financial management. See the “CDFM-A Certification” section for more information.

What do I need to do to earn CDFM certification? 2018-07-23T20:50:00+00:00

In order to earn Certified Defense Financial Manager (CDFM) certification, a candidate must enroll in the CDFM Program; pass CDFM Modules 1, 2, and 3; have at least a high school diploma (or equivalent); and submit a qualifying Verification of Financial Management Experience (VFME) form.

Must I take leave to attend an ASMC event? 2018-06-21T17:05:37+00:00

The DoD Joint Ethics Regulation provides that supervisors may allow employees to attend meetings and events sponsored by learned professional organizations such as ASMC on Government time. The operative word is “may.”. However, the Joint Ethics Regulation also prohibits acts of favoritism. So supervisors must have a consistent policy addressing all such organizations. ASMC can neither be favored nor discriminated against.

Can military members or civilian employees of DoD and the armed services serve as officers of ASMC in their official government capacities? 2018-06-21T17:05:37+00:00

From time to time, the question has been asked whether military members or civilian employees of DoD and the armed services serve as officers of ASMC in their official government capacities. If this were the case, potential conflicts of interest could arise, and violations of the DoD Joint Ethics Regulation (DoD 5500.7-R) could result. While it is not uncommon for military and civilian leaders to also serve as ASMC officers and committee chairs, none of us work for ASMC in our official government capacities. The two are separate and must remain so.

In a memorandum dated March 7, 1996, the DoD General Counsel discussed the issue of military and civilian personnel serving in their official capacities in the management of “non-Federal entities,” Non-Federal entities are organizations that are not part of the Government. They include a wide range of activities: charitable organizations such as Navy-Marine Corps Relief Society and Army Emergency Relief; professional societies like ASMC; corporations and credit unions; local churches and civic groups.

The General Counsel’s memorandum advised that personnel were generally prohibited from serving in the management of these organizations in their official DoD capacities without the written permission of the DoD Designated Agency Ethics Official (DAEO). The memorandum went on the say, however, “[t]his change does not affect the ability of DoD personal to manage non-federal entities in their personal capacities.” The background to the General Counsel’s memorandum is helpful to understanding the difference between “official” and “personal” capacities.

Some charitable organizations with close, long-standing relationships with the armed services historically had designated the service chiefs as their heads. These organizations specified particular governmental offices, rather than individuals, as part of their management structure. For example, the Army Chief of Staff or Chief of Naval Operations, regardless of who occupied those positions, would serve as the titular head of these groups. This was service in a private organization in an “official capacity” which the DoD General Counsel concluded was generally prohibited. Subsequently, the Congress has enacted legislation to expressly permit the kind of dual service by the service chiefs and others in very limited circumstances.

Military personnel and civilian DoD employees who serve as officers in ASMC and most other private organizations serve in their “personal capacities.” ASMC chooses individuals for leadership roles based upon the talents and skills that they bring to the organization. No doubt many of these same qualities are relevant to service in other private organizations and to holding a responsible position in the Government. Holding a Government job, however, is not a pre-requisite to being a member or an officer in ASMC.

A related pronouncement from DoD concerns compensation received for serving in a personal capacity in management positions and boards of directors of non-Federal entities. In a memorandum dated July 23, 1996, Deputy Secretary of Defense White directed that active duty military officers in pay grades O-7 through O-10 could not receive compensation for serving in the management of non-Federal entities. The only exceptions are for professional associations and family businesses, and then only with the express approval of the service Secretary concerned. As a practical matter, this policy will not impact ASMC since the only compensated ASMC personnel are those on the professional staff at the National Headquarters, none of whom are active duty O-7s through O-10s.

Although we serve in ASMC in our personal capacities, we must be mindful to not use our official positions improperly on behalf of ASMC or any other private organization. As required by the Joint Ethics Regulation, DoD 5500.7-R, DoD employees must act impartially toward all private entities. The purpose of this article and ones to appear in future editions of the magazine is to acquaint you with some of the issues that may arise in connection with the Joint Ethics Regulation and your participation in ASMC. Should you have a question that requires an official position from your command or service, consult with an ethics attorney from your local judge advocate’s or general counsel’s office.

I receive an Invalid Security Certificate Error when attempting to pay my member dues 2018-06-21T17:05:37+00:00

The ASMC Online website encrypts certain data for transactions requiring personal and/or payment information. The website uses a security certificate issued by Equifax and uses a 1024 bit encryption method approved by DOD.

Some web browsers on DOD networks will not by default accept the ASMC security certificate and will require you to create a “trusted site” connection.

If you are using Internet Exploerer (IE):

1. Go to Tools > Internet Options.
2. Select the Security tab.
3. Click Trusted Sites.
4. To create a Trusted Site, click Sites; the Trusted Sites window opens.
5. Enter the URL of “https://imis.asmconline.org”
6. Click Add. The site is listed in the Trusted Sites box.
7. Check Require server verification (https:) for all sites in this zone.

This may elimate the security certificate error for your computer. If this does not, you may want to complete a paper based form and fax in your payment or change information as we may not be able to resolve the issue for your location.

Where is the list of CDFMs? 2018-07-23T22:00:11+00:00

You can view the list of active CDFMs here.

Is there a study guide or practice questions available for each of the CDFM modules? 2018-07-23T22:04:44+00:00

All candidates should become familiar with the exam blueprints and exam resource list.  We don’t have practice questions at this time.

Currently, the most comprehensive resource for preparing for the Module 1-3 exams is the textbook used in our Enhanced Defense Financial Training Courses (EDFMTCs), which can be purchased for self study here.  The textbook used in the Module 4 Acquisition Business Management Course can be purchased here.

How is CPE awarded? 2018-10-23T21:25:28+00:00

CPE credit may be granted for each 50 minutes of participation in programs and activities that qualify. Fractional hours may also be granted if appropriate. At training events and conventions where individual presentations are less than and/or more than 50 minutes, the sum of the presentations should be considered as one total program. For example, two 90-minute, two 50-minute and three 40-minute presentations equal 400 minutes or eight CPE hours. Sponsors of CPE programs should monitor their programs to accurately assign the appropriate number of hours.

CDFM participants should receive CPE hours only for the actual time they attend the program. Preparation time for students participating in a CPE program is not counted. Further information on CPE as it relates to the CDFM is available under the Certification menu tab above.

What is the best web browser to use for the ASMC website. 2018-06-21T17:05:37+00:00

The ASMC website was designed to support all current browser versions. Older versions of Internet Explorer contain significant security vulnerabilies as defined by Microsoft in their Microsoft Security Bulletin MS10-002 – Critical.

Additionally, Government Computer News has reported “Microsoft advises upgrading IE 6 to avoid zero-day bug”. Read More….

If you are using Internet Explorer version 6.x, you may NOT see the drop down menus needed to navigate this site. If you are unable to upgrade your computer, you may want to use the search feature in the upper right corner.

The site is best viewed with Internet Explorer 8.x however, the latest versions of Firefox and Chrome work well.

How may a chapter president get a roster of chapter members? 2018-10-23T21:26:02+00:00

First, ASMC National Headquarters must have up to date information on the chapter president and the chapter president’s membership must be in good standing. Once that is done, a chapter president may follow the ASMC guidelines.

May an ASMC Chapter provide a charity donation in the name of a speaker? 2018-10-23T21:26:02+00:00

The JER would prohibit guest speakers who are DoD employees from asking ASMC Chapters to make a donation to a charity in their name. On the other hand, ASMC and its Chapters are private organizations, not instrumentalities of the DoD or any of its Services. As such, the JER does not apply to ASMC activities. We are free to make donations on our own volition to charities as we see fit.

To the extent a guest speaker feels uncomfortable or for whatever reason prefers a contribution not be made in their name, the ASMC Chapter should honor that request.

Can job announcements/advertising be in chapter newsletters? 2018-10-23T21:26:02+00:00

If the newsletter in question is produced/distributed using Government resources, no. The newsletter should not contain commercial announcements or solicitations.

Can my chapter use the ASMC National HQ merchant account to process credit card payments for training events? 2018-10-23T21:26:02+00:00

No. Credit card reconciliation is a labor intensive task, and we simply do not have the staff size to support this. Chapters with their own tax ID numbers may set up merchant accounts of their own, through a local bank or by calling Paymentech, the National vendor, at (800) 824-4313 (enter option 1 at prompt). More information may be found on the Paymentech website. Rates vary depending on the number, amount and type of the transactions you will process.

The following links are for two common merchant accounts: Mail and Phone Orders and Website E-commerce.

Can my Government E-mail be used for ASMC Activities? 2018-10-23T21:26:02+00:00

One of the questions frequently asked of the National Headquarters is whether Government e-mail systems may be used to send communications about ASMC events and activities. The answer is a qualified “yes.”

The Department of Defense Joint Ethics Regulation, DoD 550.7-R, sec. 2 301, (available at http://www.defenselink.mil/dodgc/defense_ethics/) sets out general standards for use of DoD communications systems, which include “Government owned telephones, facsimile machines, electronic mail, internet systems, and commercial systems when use is paid for by the Federal Government.” Under this regulation, (and GSA regulations found at 41 CFR 201) there are three types of communications: “official,” “authorized,” and “unauthorized.” Government communications systems may be used for both “official” and “authorized” communications.

“Official” communications are those “that the DoD Component determines are necessary in the interest of the Federal Government.” In addition to phone calls and e-mails to conduct the Government’s business, “official” communications may also include use of the systems for morale and welfare purposes when approved by theater commanders for military members and civilians, who are deployed for extended periods of time. E-mails regarding ASMC events do not fit into this category.

At the other end of the spectrum are communications that are clearly unauthorized. These are communications “that would reflect adversely on DoD or the DoD Component.” They include pornography, chain letters, commercial advertising, soliciting or selling (except on authorized bulletin boards established for such use) or other uses that violate statute or regulation such as inappropriately handling classified information or threatening or harassing e-mails.

In between these two is what the Joint Ethics Regulation and other DoD component regulations refer to as “authorized” communications. “Authorized” communications are ones that are not essential to conducting the Government’s business, but are nevertheless permitted. E-mails regarding ASMC events and activities fall into this category. Under the Joint Ethics Regulation, “authorized” communications are “personal communications from the DoD employee’s usual work place that are most reasonably made while at the work place.” They include, but are not limited to, “checking in with a spouse or minor children; scheduling doctor and auto or home repair appointments; brief internet searches; e mailing directions to visiting relatives,” Joint Ethics Regulation sec. 3-201. Some agency regulations, such as Air Force Instruction 33-119, “Air Force Messaging,” http://www.e-publishing.af.mil/pubfiles/af/33/afi33-119/afi33-119.pdf have made clear that “authorized” communications also include sending e-mails on behalf of private organizations that are authorized to operate DoD installations. What this means for ASMC chapters is that DoD e-mail systems may be used to communicate about ASMC activities. The Joint Ethics Regulation (and agency regulations), however do place limits on unofficial e-mails. Such use

* cannot adversely affect the performance of official duties by the DoD employee or the DoD employee’s organization;

* must be of reasonable duration and frequency, and whenever possible, be made during the DoD employee’s personal time such as after duty hours or lunch periods;

* cannot overburden the communication system or create significant additional cost to DoD or the DoD Component.

Local commanders, supervisors (and systems administrators) may restrict use of the e-mail systems for any of these reasons.
Consequently, when you use the Government e-mail system for ASMC business, make sure that use is of reasonable frequency and duration. Limit the volume of e-mails to your chapter membership, not the entire office or installation. Watch the size of attachments and consult your system administrator if you’re not sure. Crashing the system or clogging the pipes is a guaranteed – and legitimate – way to loose the privilege of sending ASMC related messages over Government e-mail. Finally, make sure the content of your ASMC e-mails is consistent with other provisions of the Joint Ethics Regulation and applicable directives. While there is little risk sending out notice of professional development activities, fund-raising events are subject to many limitations, some of them local. If you have any doubt at all, consult with your local JAG or civilian ethics attorney when organizing these events. Finally, feel free to contact the National Headquarters if you run into obstacles. We may not be able to solve the issue for you, but we will get you pointed in the right direction.

Can my Chapter accept donations from Corporate Members? 2018-10-23T21:26:02+00:00

Yes, it is legally permissible for a Chapter to accept gifts/donations from Corporate Members as this is considered a gift from a company to a not for profit private organization. Chapters should define the circumstances in which they will accept gifts and donations, and designate who is authorized to accept them on behalf of the chapter. The chapter should also consider if acceptance of the gift/donation will have the appearance of a conflict of interest. Offers and their acceptance should be documented in case there is ever any question about the propriety of the gift.

Is there a suggested procedure for the installation of new officers? 2018-10-23T21:26:43+00:00

Yes, you may view the suggested outline for the installation of new chapter officers.

What should my Chapter President attend while at the PDI? 2018-10-23T21:26:43+00:00

First, the Chapter President should check-in at the Chapter President booth in the registration area. The chapter president will be asked to confirm the total number of tables needed for the banquet. He/she should also plan to attend the following:

•Chapter President’s Reception
•National Council Meeting
•Chapter Informational Roundtables
•Chapter Development Workshop
•Award Rehearsals

How often should our chapter financials be audited? 2018-10-23T21:26:43+00:00

Chapter officers should be performed annually. Within ninety days after the installation of new officers, an appointed auditor or an auditing committee should audit chapter accounts. The President should appoint a member of the chapter who is a Certified Public Accountant or Certified Internal Auditor to perform the audit, whenever possible. The primary purpose of the audit is to determine that all cash received and paid out has been properly accounted for by the Treasurer. The auditor may scrutinize all recorded transactions. A check should be made:

(1) to ascertain that all the cash received was recorded in the cash records and deposited in the Chapter’s bank account;

(2) that cash was disbursed only for authorized expenditures, and

(3) that the statements fairly reflect the results of Chapter operations for the Chapter year and the financial condition of the Chapter at the year end. Procedures for chapter audits.

Upon completion of the audit, the auditor should prepare an audit report. The report should be addressed to the Chapter with copies to the incoming and outgoing Chapter Presidents and Treasurers. The Chapter auditor should also discuss the results of his audit at the first meeting of the board of directors after completion of his audit. A copy should also be sent to the National Headquarters.

How do we sponsor a new chapter or assist a struggling chapter? 2018-10-23T21:26:43+00:00

Guidelines for organizing a new chapter can be found in the chapter handook under the Chapter Management menu tab. Each existing chapter that organizes and sponsors a new ASMC chapter chartered during the CCP year, or sponsors the revitalization of an existing chapter, will receive 500 points per chapter sponsored. The sponsoring chapter must, at a minimum, conduct an officer to officer workshop, sponsor a joint luncheon, serve as advisors and provide seed money. If your chapter would like to assist another chapter, please contact Jennifer Sizemore for more information.

My chapter is not receiving mail from National HQ. Could there be a problem? 2018-10-23T21:26:43+00:00

Yes, you need to verify the chapter address recorded in our database to insure that we have the correct information. National HQ uses one address to mail all chapter mail, so it is very important that you keep us notified of any change in address and/or chapter officers.

Can my chapter use the National Tax ID Number? 2018-10-23T21:26:43+00:00

No, the National tax ID number and exemption status does not cover the chapters of ASMC. If your chapter would like to obtain a Tax ID number, you should contact your local IRS office to obtain the proper forms. Chapters must also file to obtain tax exempt status.

How are rebates issued to the chapter? 2018-10-23T21:26:43+00:00

Membership rebates are issued to the chapter monthly, based upon payments received in the prior month.

No rebate checks will be sent to your chapter until your rebate balance reaches at least $75.00

We will clear all accounts in June each year and provide a rebate check for your total account regardless of the amount due. Checks issued and not deposited will not be reissued. You must have chapter procedures in place to insure that checks are received by the correct person, and quickly deposited.

What information must be submitted to National Headquarters from a chapter? 2018-10-23T21:26:43+00:00

It depends on if a chapter is competing for an award. If so, you should refer to the award rules at awards.asmconline.org, in addition to the requirements below. If you are not competing for an award, the requirement minimum is based on the National Constitution and By-Laws as follows:

A copy of Chapter By-Laws and any amendments thereto, shall be provided to the National Secretary.

A copy of each Chapter’s annual report of financial condition shall be forwarded to the National Treasurer.

The Chapter shall maintain and provide a copy to the Executive Director, an officer directory, showing addresses and business telephone numbers of officers along with the official address of the Chapter. This directory should be revised upon any change.

Each Chapter shall file with the National Executive Committee a current schedule of additional dues, fees and surcharges and any changes thereto that are made from time to time.

How do I submit chapter activity photos for the Armed Forces Comptroller? 2018-10-23T21:26:43+00:00

ASMC Worldwide Chapter News
Deadlines for submission
•Winter issue – December 31
•Spring issue – February 28
•Summer issue – May 31
•Fall issue – August 31

Guidelines for Chapter News Photos
Four pages of the Armed Forces Comptroller are dedicated to sharing photos and news of chapter activities. Every attempt will be made to include at least one photo from each submitting chapter. When this is not possible, priority will be given to those chapters that have not been featured in recent editions of the magazine. When submitting photos, please use these guidelines:

•Chapters should list photos in priority sequence. When priorities are not identified, photos will be selected based on the general criteria of quality of the photo and timeliness.
•Group photos allow the journal to feature more members and guests in the limited space available.
•Each photo must be clearly numbered, with a caption in an attached file. At a minimum, caption should include: Chapter name, full name (and rank if appropriate) of each individual pictured (left to right), and a detailed description of activity in photo. Please do not use dates in captions.
•Photos must be of reproduction quality — color preferred, with good clarity and composition. Be sure the photographer has turned off the date function on the camera.
•Events pictured must be timely — e.g., photos of Christmas events may be appropriate for the Spring issue, but not for the Summer issue. Please keep in mind that we work three months in advance of the mailing. For example, photos for the Summer issue are chosen in May.
•Photos must be sent electronically or on a disk; they must be at least 4×6, and a 300 DPI resolution. Do not place images in an application (such as MS Word or PowerPoint); send only jpeg files.

Photos should be sent to:
grandstaff@asmconline.org

How may a chapter president get a roster of chapter members? 2018-10-23T21:26:02+00:00

First, ASMC National Headquarters must have up to date information on the chapter president and the chapter president’s membership must be in good standing. Once that is done, a chapter president may follow the ASMC guidelines.

May an ASMC Chapter provide a charity donation in the name of a speaker? 2018-10-23T21:26:02+00:00

The JER would prohibit guest speakers who are DoD employees from asking ASMC Chapters to make a donation to a charity in their name. On the other hand, ASMC and its Chapters are private organizations, not instrumentalities of the DoD or any of its Services. As such, the JER does not apply to ASMC activities. We are free to make donations on our own volition to charities as we see fit.

To the extent a guest speaker feels uncomfortable or for whatever reason prefers a contribution not be made in their name, the ASMC Chapter should honor that request.

Can job announcements/advertising be in chapter newsletters? 2018-10-23T21:26:02+00:00

If the newsletter in question is produced/distributed using Government resources, no. The newsletter should not contain commercial announcements or solicitations.

Can my chapter use the ASMC National HQ merchant account to process credit card payments for training events? 2018-10-23T21:26:02+00:00

No. Credit card reconciliation is a labor intensive task, and we simply do not have the staff size to support this. Chapters with their own tax ID numbers may set up merchant accounts of their own, through a local bank or by calling Paymentech, the National vendor, at (800) 824-4313 (enter option 1 at prompt). More information may be found on the Paymentech website. Rates vary depending on the number, amount and type of the transactions you will process.

The following links are for two common merchant accounts: Mail and Phone Orders and Website E-commerce.

Can my Government E-mail be used for ASMC Activities? 2018-10-23T21:26:02+00:00

One of the questions frequently asked of the National Headquarters is whether Government e-mail systems may be used to send communications about ASMC events and activities. The answer is a qualified “yes.”

The Department of Defense Joint Ethics Regulation, DoD 550.7-R, sec. 2 301, (available at http://www.defenselink.mil/dodgc/defense_ethics/) sets out general standards for use of DoD communications systems, which include “Government owned telephones, facsimile machines, electronic mail, internet systems, and commercial systems when use is paid for by the Federal Government.” Under this regulation, (and GSA regulations found at 41 CFR 201) there are three types of communications: “official,” “authorized,” and “unauthorized.” Government communications systems may be used for both “official” and “authorized” communications.

“Official” communications are those “that the DoD Component determines are necessary in the interest of the Federal Government.” In addition to phone calls and e-mails to conduct the Government’s business, “official” communications may also include use of the systems for morale and welfare purposes when approved by theater commanders for military members and civilians, who are deployed for extended periods of time. E-mails regarding ASMC events do not fit into this category.

At the other end of the spectrum are communications that are clearly unauthorized. These are communications “that would reflect adversely on DoD or the DoD Component.” They include pornography, chain letters, commercial advertising, soliciting or selling (except on authorized bulletin boards established for such use) or other uses that violate statute or regulation such as inappropriately handling classified information or threatening or harassing e-mails.

In between these two is what the Joint Ethics Regulation and other DoD component regulations refer to as “authorized” communications. “Authorized” communications are ones that are not essential to conducting the Government’s business, but are nevertheless permitted. E-mails regarding ASMC events and activities fall into this category. Under the Joint Ethics Regulation, “authorized” communications are “personal communications from the DoD employee’s usual work place that are most reasonably made while at the work place.” They include, but are not limited to, “checking in with a spouse or minor children; scheduling doctor and auto or home repair appointments; brief internet searches; e mailing directions to visiting relatives,” Joint Ethics Regulation sec. 3-201. Some agency regulations, such as Air Force Instruction 33-119, “Air Force Messaging,” http://www.e-publishing.af.mil/pubfiles/af/33/afi33-119/afi33-119.pdf have made clear that “authorized” communications also include sending e-mails on behalf of private organizations that are authorized to operate DoD installations. What this means for ASMC chapters is that DoD e-mail systems may be used to communicate about ASMC activities. The Joint Ethics Regulation (and agency regulations), however do place limits on unofficial e-mails. Such use

* cannot adversely affect the performance of official duties by the DoD employee or the DoD employee’s organization;

* must be of reasonable duration and frequency, and whenever possible, be made during the DoD employee’s personal time such as after duty hours or lunch periods;

* cannot overburden the communication system or create significant additional cost to DoD or the DoD Component.

Local commanders, supervisors (and systems administrators) may restrict use of the e-mail systems for any of these reasons.
Consequently, when you use the Government e-mail system for ASMC business, make sure that use is of reasonable frequency and duration. Limit the volume of e-mails to your chapter membership, not the entire office or installation. Watch the size of attachments and consult your system administrator if you’re not sure. Crashing the system or clogging the pipes is a guaranteed – and legitimate – way to loose the privilege of sending ASMC related messages over Government e-mail. Finally, make sure the content of your ASMC e-mails is consistent with other provisions of the Joint Ethics Regulation and applicable directives. While there is little risk sending out notice of professional development activities, fund-raising events are subject to many limitations, some of them local. If you have any doubt at all, consult with your local JAG or civilian ethics attorney when organizing these events. Finally, feel free to contact the National Headquarters if you run into obstacles. We may not be able to solve the issue for you, but we will get you pointed in the right direction.

Can my Chapter accept donations from Corporate Members? 2018-10-23T21:26:02+00:00

Yes, it is legally permissible for a Chapter to accept gifts/donations from Corporate Members as this is considered a gift from a company to a not for profit private organization. Chapters should define the circumstances in which they will accept gifts and donations, and designate who is authorized to accept them on behalf of the chapter. The chapter should also consider if acceptance of the gift/donation will have the appearance of a conflict of interest. Offers and their acceptance should be documented in case there is ever any question about the propriety of the gift.

Is there a suggested procedure for the installation of new officers? 2018-10-23T21:26:43+00:00

Yes, you may view the suggested outline for the installation of new chapter officers.

What should my Chapter President attend while at the PDI? 2018-10-23T21:26:43+00:00

First, the Chapter President should check-in at the Chapter President booth in the registration area. The chapter president will be asked to confirm the total number of tables needed for the banquet. He/she should also plan to attend the following:

•Chapter President’s Reception
•National Council Meeting
•Chapter Informational Roundtables
•Chapter Development Workshop
•Award Rehearsals

How often should our chapter financials be audited? 2018-10-23T21:26:43+00:00

Chapter officers should be performed annually. Within ninety days after the installation of new officers, an appointed auditor or an auditing committee should audit chapter accounts. The President should appoint a member of the chapter who is a Certified Public Accountant or Certified Internal Auditor to perform the audit, whenever possible. The primary purpose of the audit is to determine that all cash received and paid out has been properly accounted for by the Treasurer. The auditor may scrutinize all recorded transactions. A check should be made:

(1) to ascertain that all the cash received was recorded in the cash records and deposited in the Chapter’s bank account;

(2) that cash was disbursed only for authorized expenditures, and

(3) that the statements fairly reflect the results of Chapter operations for the Chapter year and the financial condition of the Chapter at the year end. Procedures for chapter audits.

Upon completion of the audit, the auditor should prepare an audit report. The report should be addressed to the Chapter with copies to the incoming and outgoing Chapter Presidents and Treasurers. The Chapter auditor should also discuss the results of his audit at the first meeting of the board of directors after completion of his audit. A copy should also be sent to the National Headquarters.

How do we sponsor a new chapter or assist a struggling chapter? 2018-10-23T21:26:43+00:00

Guidelines for organizing a new chapter can be found in the chapter handook under the Chapter Management menu tab. Each existing chapter that organizes and sponsors a new ASMC chapter chartered during the CCP year, or sponsors the revitalization of an existing chapter, will receive 500 points per chapter sponsored. The sponsoring chapter must, at a minimum, conduct an officer to officer workshop, sponsor a joint luncheon, serve as advisors and provide seed money. If your chapter would like to assist another chapter, please contact Jennifer Sizemore for more information.

My chapter is not receiving mail from National HQ. Could there be a problem? 2018-10-23T21:26:43+00:00

Yes, you need to verify the chapter address recorded in our database to insure that we have the correct information. National HQ uses one address to mail all chapter mail, so it is very important that you keep us notified of any change in address and/or chapter officers.

Can my chapter use the National Tax ID Number? 2018-10-23T21:26:43+00:00

No, the National tax ID number and exemption status does not cover the chapters of ASMC. If your chapter would like to obtain a Tax ID number, you should contact your local IRS office to obtain the proper forms. Chapters must also file to obtain tax exempt status.

How are rebates issued to the chapter? 2018-10-23T21:26:43+00:00

Membership rebates are issued to the chapter monthly, based upon payments received in the prior month.

No rebate checks will be sent to your chapter until your rebate balance reaches at least $75.00

We will clear all accounts in June each year and provide a rebate check for your total account regardless of the amount due. Checks issued and not deposited will not be reissued. You must have chapter procedures in place to insure that checks are received by the correct person, and quickly deposited.

What information must be submitted to National Headquarters from a chapter? 2018-10-23T21:26:43+00:00

It depends on if a chapter is competing for an award. If so, you should refer to the award rules at awards.asmconline.org, in addition to the requirements below. If you are not competing for an award, the requirement minimum is based on the National Constitution and By-Laws as follows:

A copy of Chapter By-Laws and any amendments thereto, shall be provided to the National Secretary.

A copy of each Chapter’s annual report of financial condition shall be forwarded to the National Treasurer.

The Chapter shall maintain and provide a copy to the Executive Director, an officer directory, showing addresses and business telephone numbers of officers along with the official address of the Chapter. This directory should be revised upon any change.

Each Chapter shall file with the National Executive Committee a current schedule of additional dues, fees and surcharges and any changes thereto that are made from time to time.

How do I submit chapter activity photos for the Armed Forces Comptroller? 2018-10-23T21:26:43+00:00

ASMC Worldwide Chapter News
Deadlines for submission
•Winter issue – December 31
•Spring issue – February 28
•Summer issue – May 31
•Fall issue – August 31

Guidelines for Chapter News Photos
Four pages of the Armed Forces Comptroller are dedicated to sharing photos and news of chapter activities. Every attempt will be made to include at least one photo from each submitting chapter. When this is not possible, priority will be given to those chapters that have not been featured in recent editions of the magazine. When submitting photos, please use these guidelines:

•Chapters should list photos in priority sequence. When priorities are not identified, photos will be selected based on the general criteria of quality of the photo and timeliness.
•Group photos allow the journal to feature more members and guests in the limited space available.
•Each photo must be clearly numbered, with a caption in an attached file. At a minimum, caption should include: Chapter name, full name (and rank if appropriate) of each individual pictured (left to right), and a detailed description of activity in photo. Please do not use dates in captions.
•Photos must be of reproduction quality — color preferred, with good clarity and composition. Be sure the photographer has turned off the date function on the camera.
•Events pictured must be timely — e.g., photos of Christmas events may be appropriate for the Spring issue, but not for the Summer issue. Please keep in mind that we work three months in advance of the mailing. For example, photos for the Summer issue are chosen in May.
•Photos must be sent electronically or on a disk; they must be at least 4×6, and a 300 DPI resolution. Do not place images in an application (such as MS Word or PowerPoint); send only jpeg files.

Photos should be sent to:
grandstaff@asmconline.org

How can I purchase ASMC textbooks? 2018-08-01T15:30:45+00:00

ASMC textbooks can be purchased on the ASMC website at www.asmconline.org. Hover your cursor over the
“Certification (CDFM)” tab and click on “Textbooks” on the dropdown.

What are the current textbook prices? 2018-07-23T20:40:28+00:00

The EDFMTC (Modules 1-3) textbook is $110 for members or $120 for non-members. The Module 4 Addendum textbook is
$75 for members or $85 for non-members.

Am I required to purchase the textbooks in order to sit for the CDFM exams? 2018-07-23T20:46:42+00:00

ASMC does not require textbook purchase to sit for the CDFM exams; however, feedback from candidates shows that
many find the information in the textbooks to be very helpful in preparing to take the exams.

What kind of ASMC training is available? 2018-07-23T20:45:39+00:00

ASMC offers the Enhanced Defense Financial Management Training Course (EDFMTC), which covers the knowledge areas of CDFM Exam Modules 1, 2, and 3; the Module 4 Acquisition Business Management Course; three fiscal law courses (Certifying Officials; Purpose; and Purpose, Time and Amount); and CDFM Module 1, 2, and 3 Refresher Courses that focus on one module at a time.

Where can I find information on training courses? 2018-07-23T20:47:05+00:00

For information about the EDFMTC, Module 4, or fiscal law courses, visit www.asmconline.org. Hold your cursor over the “Education/Training” tab, hover your cursor over “Classroom Training”, then select the course from the 2nd dropdown menu. For information about CDFM Refresher courses, hold your cursor over the “Education/Training” tab and click on “Refreshers” in the dropdown menu.

Am I required to attend ASMC training in order to sit for the CDFM exams? 2018-07-23T20:46:07+00:00

Attending ASMC training is not required to sit for the CDFM exams; however, feedback from CDFM candidates shows that many find the courses to be very helpful in preparing to take the exams.

How much do the exams cost? 2018-07-23T20:47:28+00:00

Each CDFM exam is $99 regardless of membership status and testing platform (computer-based, paper, etc.).

How can I purchase an exam? 2018-07-23T20:47:23+00:00

Exams can be purchased on the ASMC website at www.asmconline.org. Click on the “Exams” quick link on the left side of
the screen in the Certification section then click “Purchase an exam on the ASMC website.” If you would like Special
Arrangement testing, please contact ASMC for information and instructions.

How do I find a Pearson VUE testing center? 2018-07-23T20:47:41+00:00

You can view available Pearson VUE testing centers by visiting www.asmconline.org. Click on the “Exams” quick link on the
left side of the screen in the Certification section. Click on “Pearson VUE Testing,” then click on “Find a test center” on the
right side of the screen. There are Pearson VUE testing locations on military bases and Pearson VUE Professional Centers
(PPCs) off military bases. It is your responsibility to ensure you have authorized access to a military base if you schedule an
exam at that location.

Once I’ve purchased a Pearson VUE exam, when can I schedule it? 2018-07-23T20:51:42+00:00

After purchasing a Pearson VUE exam, you should receive an Authorization to Test (ATT) email within 24-48 hours of the
purchase that includes the information needed to schedule your exam. If you do not receive the ATT email by 48 hours
after exam purchase, please contact ASMC for assistance.

How can I change my testing reservations? 2018-07-23T20:51:47+00:00

If you are scheduled for a Pearson VUE exam, you can log into your Pearson VUE account or call Pearson VUE (888-572-
2276, Mon-Fri 7am-7pm central) and cancel or reschedule your exam appointment with no penalty up to 4 business days
before your appointment (not including the testing day). A $50 fee will be charged to cancel or reschedule an exam
appointment 3 business days to 24 hours before the testing appointment. Exam fees are forfeited for testing
appointments cancelled or rescheduled less than 24 hours before the testing appointment without ASMC approval (only
documented emergency situations qualify).

If I do not pass an exam, do I need to pay for a retake? 2018-07-23T20:51:52+00:00

Each exam costs $99 to the candidate, including retake exams.

If I do not pass an exam, can I retake it right away? 2018-07-23T20:51:57+00:00

There are enforced waiting periods for retaking the CDFM exams: 14 days for a first retake and 28 days for any additional
retakes of the same module.

I have passed all 3 exams. Do I need to do anything else? 2018-07-23T20:48:26+00:00

Once you have passed your exams and submitted your Verification of Financial Management Experience (VFME) Form,
nothing more is needed. A congratulatory designation letter will be mailed to the address in your ASMC account within 2-
3 weeks, and CDFM candidates will receive their wall certificate in 8-10 weeks.

Do I have to be enrolled in the CDFM Program in order to test? 2018-07-23T20:46:48+00:00

Yes, active enrollment in the CDFM Program is required to sit for an exam.

How do I enroll in the CDFM Program? 2018-07-23T20:46:54+00:00

Visit www.asmconline.org and click on the “Enroll in CDFM” quick link on the left side of the screen in the Certification
section. Alternatively, you can log on to your ASMC account and click on “CDFM Enrollment” on the left side of the screen.

Do I have to be an ASMC member in order to take the tests? 2018-07-23T20:46:59+00:00

You are not required to be an ASMC member in order to test; however, ASMC members enjoy benefits such as reduced
CDFM textbook and enrollment fees (CDFM enrollment is required in order to test). More information ASMC member
benefits can be found on the ASMC website at www.asmconline.org.

How much does it cost to enroll in the CDFM Program? 2018-07-23T20:47:11+00:00

First-time enrollment is $40 for members or $75 for non-members. Enrollment extensions are $75 for members or $85 for
non-members.

How long is the enrollment? 2018-07-23T20:47:56+00:00

Each CDFM enrollment–whether it is first-time enrollment or an extension–gives you 2 years of eligibility to test.

What if I need more than 2 years to complete the certification process? 2018-07-23T20:47:17+00:00

If you need more than 2 years to complete the certification process, you will need to extend your enrollment an additional
2 years.

How much does it cost to extend my CDFM enrollment? 2018-07-23T20:47:51+00:00

A 2-year CDFM enrollment extension costs $75 for members or $85 for non-members.

How can I find out when my enrollment expires? 2018-07-23T20:47:46+00:00

You can locate your CDFM enrollment expiration date by logging in to the ASMC Member Portal, clicking on “Update
Profile,” at looking at the “Enrollment Exp.” field.

How can I get my Candidate ID? 2018-07-23T20:47:34+00:00

Only those who have enrolled in the CDFM Program are assigned a Candidate ID. After you purchase a CDFM exam on the
ASMC website, you will receive an Authorization to Test email that includes your Candidate ID number.

How can I confirm my recertification deadline? 2018-07-23T20:49:04+00:00

You can locate your recertification deadline by logging in to your ASMC account and clicking on “Update Profile.” You will
find it in the “CDFM Expires” field.

What are the requirements to keep my CDFM or CDFM-A active? 2018-07-23T20:49:11+00:00

To keep your CDFM or CDFM-A certification active, pay the recertification fee ($25 for members or $45 for non-members)
and complete 80 CPEs by your recertification deadline. The 80 CPEs must include 2 CPEs in an ethics-related topic, and at
least 20 CPEs must be earned per year.

How can I recertify my CDFM? 2018-07-23T20:48:41+00:00

You can recertify your CDFM by logging on to your ASMC account and clicking on “Recertify CDFM”.

What will happen if I don’t recertify on time? 2018-07-23T20:49:21+00:00

If you do not recertify by your recertification deadline, your certification goes into Suspended Status, your name is
removed from the ASMC website, and a $50 late fee is applied. After 90 days in Suspended status, your certification goes
Inactive.

I can tell that I’m not going to have enough time to finish my CPEs by my recertification deadline. Is there some way to buy a little more time to complete them? 2018-07-23T20:48:52+00:00

A 90-day recertification extension is available for those who need additional time, but it must be requested BEFORE the
recertification deadline. You can request this extension by marking the CDFM Extension option on a CDFM Recertification
Form and emailing the completed form to certification@asmconline.org. The CDFM Recertification Form can be found by
visiting www.asmconline.org. Click on the “Recertification” quick link on the left side of the screen.

My certification is in Suspended status. How can I reactivate it? 2018-07-23T20:48:59+00:00

Your suspended certification can be reactivated by paying the missed recertification fee plus a $50 late recertification fee
and sending proof of earning 80 CPEs since the start date of the lapsed certification cycle.

My certification went Inactive. How can I reactivate it? 2018-07-23T20:48:47+00:00

Your inactive certification can be reinstated once you pay any missed CDFM recertification fees plus a $100 reactivation
fee and submit proof of earning 80 CPEs since the start date of the lapsed certification cycle. Note that if events beyond
your control, such as a deployment or a medical situation, interfered with your ability to recertify, some reactivation
requirements may be waived. If this is the case, please email certification@asmconline.org and provide documentation of
the situation.

After I’ve earned my CDFM, when will I receive my wall certificate? 2018-07-23T20:48:11+00:00

If you are a CDFM candidate and all the requirements have been met, a wall certificate will be issued within 8-10 weeks of
certification being awarded. If you are a CDFM-A candidate, you will receive a CDFM designation letter 2-3 weeks after
certification is awarded, but ASMC will hold your wall certificate until after you pass the Module 4 exam.

Does ASMC have any certificate frame recommendations? 2018-07-23T20:48:06+00:00

A beautiful, professional-looking certificate frame with options such as the ASMC logo, name, and coin can be purchased
from Framing Success. Your certificate slips easily into the back of the frame. For more information and to view the
distinguished styles, visit the ASMC website. Hold your cursor over the “Certification (CDFM)” tab, hover your cursor over
“The CDFM Program,” and click on “Custom Frame Your Certificate.”

I’ve just undergone an official name change. How can I get a certificate with my new name? 2018-07-23T20:52:14+00:00

First you will need to send a name change request and submit a copy of the original documentation (e.g., marriage license,
divorce or name change decree) to certification@asmconline.org or fax to (703) 549-0360 to the attention of the
Certification Department. Once your name has been updated in your ASMC account, you can order a replacement
certificate by visiting www.asmconline.org. Hold your cursor over the “Certification” tab, then click on “The CDFM
Program” in the dropdown menu. On the right-hand side of the page, click on “Order a Replacement Certificate.”

How much does it cost to order a new wall certificate? 2018-07-23T20:52:20+00:00

A “replacement” wall certificate costs $40.

What do I need to do to earn CDFM-A certification? 2018-07-23T20:49:42+00:00

The requirements for earning the CDFM with Acquisition Specialty (CDFM-A) certification are to earn the CDFM certification and pass the CDFM Module 4 exam.

I don’t work in the DoD, but I’m a contractor supporting DoD. Do I qualify? 2018-07-23T20:49:46+00:00

Anyone who meets the experience, education, and testing requirements can earn the CDFM certification, regardless of employment status.

Where can I get a Verification of Financial Management Experience (VFME) form? 2018-07-23T20:49:51+00:00

The VFME form can be downloaded from www.asmconline.org. Click on the “CDFM Information” quick link on the left side of the screen in the Certification section, then click on the “Submit Your Verification of Financial Management Experience Form” link.

What are the experience requirements for the CDFM? 2018-07-23T20:49:55+00:00

Candidates with an associate degree or higher need 2 years of defense-related financial management or 4 years of Federal Government-related financial management. Candidates with a High School Diploma or equivalent need 3 years of defense-related financial management. See the “CDFM-A Certification” section for more information.

What do I need to do to earn CDFM certification? 2018-07-23T20:50:00+00:00

In order to earn Certified Defense Financial Manager (CDFM) certification, a candidate must enroll in the CDFM Program; pass CDFM Modules 1, 2, and 3; have at least a high school diploma (or equivalent); and submit a qualifying Verification of Financial Management Experience (VFME) form.

Where is the list of CDFMs? 2018-07-23T22:00:11+00:00

You can view the list of active CDFMs here.

What can I use for CPEs? 2018-07-23T20:52:28+00:00

Any course or training related to defense financial management or that assists you in your role as a defense financial
manager can be used for CPEs in CDFM recertification. Any credits earned toward the DoD FM Certification Program
during your CDFM certification cycle qualify for CDFM recertification. For more details, please see the CDFM
Recertification Policy document on the ASMC website at www.asmconline.org. Hold your cursor over the “Certification
(CDFM)” tab, hover your cursor over “CDFM Program,” then click on “Policies.”

Do I need to submit CPEs when I recertify? 2018-07-23T20:49:32+00:00

It is not necessary to submit CPEs when recertifying; however, five to ten percent of recertifications are audited, so it is
important to keep an electronic copy of your CPEs on hand. ASMC will contact you and request your CPE records if you are
chosen for audit.

Is there a study guide or practice questions available for each of the CDFM modules? 2018-07-23T22:04:44+00:00

All candidates should become familiar with the exam blueprints and exam resource list.  We don’t have practice questions at this time.

Currently, the most comprehensive resource for preparing for the Module 1-3 exams is the textbook used in our Enhanced Defense Financial Training Courses (EDFMTCs), which can be purchased for self study here.  The textbook used in the Module 4 Acquisition Business Management Course can be purchased here.

How is CPE awarded? 2018-10-23T21:25:28+00:00

CPE credit may be granted for each 50 minutes of participation in programs and activities that qualify. Fractional hours may also be granted if appropriate. At training events and conventions where individual presentations are less than and/or more than 50 minutes, the sum of the presentations should be considered as one total program. For example, two 90-minute, two 50-minute and three 40-minute presentations equal 400 minutes or eight CPE hours. Sponsors of CPE programs should monitor their programs to accurately assign the appropriate number of hours.

CDFM participants should receive CPE hours only for the actual time they attend the program. Preparation time for students participating in a CPE program is not counted. Further information on CPE as it relates to the CDFM is available under the Certification menu tab above.

What should my Chapter President attend while at the PDI? 2018-10-23T21:26:43+00:00

First, the Chapter President should check-in at the Chapter President booth in the registration area. The chapter president will be asked to confirm the total number of tables needed for the banquet. He/she should also plan to attend the following:

•Chapter President’s Reception
•National Council Meeting
•Chapter Informational Roundtables
•Chapter Development Workshop
•Award Rehearsals